AI policy for schools

An AI policy your school can adopt, aligned to the national framework.

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Kolbe Catholic CollegePlenty Valley Christian CollegeMarist College BendigoAssumption CollegeBillanook CollegeMarcellin College

A version for your certificate

VCEVictoria. VCAA rules and the Victorian department's AI policy.HSCNew South Wales. NESA rules and the NSW department's guidelines.QCEQueensland. QCAA rules and the Queensland department's position.WACEWestern Australia. SCSA's requirements for school assessment policies.IB DiplomaIB World Schools. The IB's academic integrity rules on AI.

Built on the national framework

Education Ministers agreed the Australian Framework for Generative Artificial Intelligence in Schools in October 2023, and states and sectors have implemented it since 2024. The template follows its six principles.

PrincipleIn the policy
Teaching and learningAI improves learning, students learn how it works and where it fails, and each task says how AI may be used.
Human and social wellbeingAI use supports wellbeing and respects diverse perspectives.
TransparencyStudents and families know when and how AI is used.
FairnessAI use is accessible, inclusive and fair for regional, rural and remote students.
AccountabilityPeople, not tools, make decisions about students.
Privacy, security and safetyPersonal information stays out of unapproved tools, and tools are checked before use.

An AI level for every task

Whether AI is allowed depends on the task, so every task sheet states one of four levels. Where no level is stated, no AI use is permitted.

LevelWhat students may do
0. No AI useAI tools must not be used at any stage. Typical for in-class writing, tests, exams and handwritten work.
1. AI for ideas and feedbackAI may be used to generate ideas, explain concepts, ask questions or give feedback. All submitted work is the student's own.
2. AI-assisted drafting and editingAI may be used for the parts of the task the teacher specifies, such as planning or editing. The student revises any AI output and acknowledges how it was used.
3. AI integrated into the taskUsing AI is a required part of the task, and how the student uses and evaluates it is assessed.

Staff use of AI

Staff may use approved tools for planning, resources and administration, and remain responsible for anything produced with them. Marks and grades stay the teacher's professional judgement. In Victorian government schools, staff must not use generative AI to judge student achievement or write reports.

Privacy and approved tools

The school keeps a register of approved AI tools, checked for where data is stored, age limits, consent and any Safer Technologies 4 Schools assessment. Personal information only goes into tools on that register, in line with the Office of the Australian Information Commissioner's guidance on public AI chatbots.

Rolling it out

  1. Complete the fields in square brackets and your system's requirements.
  2. Ask a few teachers to set an AI level on their next task, and fix what was unclear.
  3. Talk to students before you publish.
  4. Send families a short summary of the AI levels.
  5. Train staff, and review the policy after one term.

Sources: Australian Framework for Generative AI in Schools · OAIC, privacy and commercially available AI products · Safer Technologies 4 Schools. The template is general information, not legal advice.

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